Privacy policy

Processing of Personal Data of the Job Candidates Participating in the Recruitment Procedure and Administration of the Database of Candidates

If you sent us your CV (curriculum vitae), resume, references and/or other documents or data based on the job advertisement published on our website or a specialised website for employee recruitment and job search or uploaded elsewhere, any personal data submitted by you voluntarily as well as any other data provided below will be processed for the purposes of recruitment of employees.

Your personal data will be processed until the end of the recruitment procedure, i.e. a specific candidate will be employed, his/her trial period will expire or the selection will be completed without choosing a specific candidate. This period should not exceed 4 months. After the expiry of the recruitment procedure, your personal data will be stored for a period of 3 years in order to be able to offer you a job in case of a new vacancy unless you express your disagreement or objection to such further storage of data. If you disagree with the storage of your data after the end of the recruitment procedure, please inform us thereof by email, a form of information on the processing of personal data or in any other way convenient to you.

Your personal data will be processed on the basis of your consent to participate in the recruitment procedure, as well as on the basis of the legitimate interest and the rights and duties stipulated by the laws.

If you submit your personal data voluntarily allowing us to store them in the database of the candidates and to contact you when needed, we will store your personal data for a period of 3 years.

Please note that in exercising the right granted by the laws that regulate the protection of personal data, your former employers may be contacted and asked to give their opinion about your qualification, professional skills and disciplinary characteristics. However, your current employer will not be contacted without your express consent that should be obtained in advance.

Administration of Appeals, Enquiries or Responses

If you have sent an appeal, enquiry or response on the Company’s e-mail or submitted it by any other means, your voluntarily submitted personal data will be processed for the purposes of administration of this appeal, enquiry or response.

If your appeal is related to a potential dispute, presumed damage, etc., your personal data may be stored for a maximum period of 10 years. If personal data is not related to the potential dispute, they will be deleted within a shorter period of time.

Processing of your personal data will be based on your free-will notice, i.e. a consent. In certain cases, however, a legal act may become the basis of a further storage of the appeal.

Communication by E-mail

According to the regulation (EU) 2016/679 of the European Parliament and of the Council (further – Regulation), personal data includes the content of e-mail correspondence, even if the correspondence takes place between the employees of particular legal persons. In view of the foregoing, the content of communication, as well as e-mail addresses are subject to the mandatory rules of personal data processing as stipulated by the Regulation.

The basis for processing of your personal data is the expression of your free will for the communication by e-mail and provision of certain data therein, i.e. consent. Furthermore, the basis for processing of data may also be a performance of contract and performance of the duties stipulated by the laws.

Your email address, content of correspondence and related data will be processed in accordance with the principle of proportionality. Such data will, first of all, be available to the person with whom you have a direct e-mail communication. In certain cases, however, your correspondence may be read by other employees, for example, for the purposes of administration, investigation of possible breaches of laws or internal rules, replacement of employees and related purposes, as well as similar situations.

Use of Cookies

Cookie is a small file of letters and digits recorded to your web browser or a hard-disk of your computer. Different cookies are used to seek different purposes. Cookies also help to distinguish you among other website users, thus ensuring a more convenient use of website and enabling us to improve the website.

The majority of browsers allow to reject all cookies, while some browsers provide an option to reject only the cookies of third parties. You may use these options. However, please note that not allowing to use all cookies will have a negative effect on the use of website; without cookies you will not be able to use all the services offered by the website.

The following cookies are used on Videoprojektų sprendimai, MB website:

• performance (session) cookies. They are used to improve the performance of website and collect general (anonymous) information on the use of website;
• analytical (monitoring cookies from “Google Analytics”). These cookies allow to recognise and calculate website visitors and monitor how the visitors move in the website. It helps to improve the performance of website, for example, to ensure that the users could easily find what they are looking for. The basis for the processing of data collected by these cookies is a consent;
• functional cookies. These cookies are used to recognise website users when they visit the website again. It allows to present the content of social networks adapted to the needs of website users, to memorise the information that is relevant to the clients. The basis for the processing of data collected by these cookies is a consent of the clients.

Below we provide a list of cookies used on the website of Videoprojektų sprendimai, MB:

Cookie	Purpose
_ga _gid _gat	Google Analytics cookies used to generate statistical data on how the visitor uses the website.
pll_language	a cookie to remember the language selected by the user when he comes back to visit again the website. This cookie is also used to get the language information when not available in another way.

How to disable cookies? 

The majority of browsers are set to accept the cookies automatically. Having the information on how and why they are used, you may decide to accept or disable the cookies in the browser. The majority of browsers allow you to control cookies via their settings. If you do not want to accept the cookies, you may choose not to accept all cookies via the settings or to send a notice when a cookie is created. We would like to warn you that in case of rejection of cookies you may lose a possibility to use certain functions. In order to disable cookies, you can set your browser to reject all cookies or send a notification when a cookie is created.

Data controller responsible for the personal data processed for this purpose is Videoprojektų sprendimai, MB.

Use of social networks

Any information provided by you via social media (including the status messages, use of “Like” and “Follow” functions, as well as other information) is controlled by the controller of social network.

At the moment,  Videoprojektų sprendimai, MB uses the following profiles:

• on Facebook, the privacy statement which is provided at https://www.facebook.com/privacy/explanation;
• on LinkedIn, the privacy statement which is provided at https://www.linkedin.com/legal/privacy-policy.
• on Instagram, the privacy statement which is provided at https://help.instagram.com/519522125107875.
• on Vimeo, the privacy statement which is provided at  https://vimeo.com/privacy
• on Youtube, the privacy statement which is provided at https://www.youtube.com/static?template=terms

We recommend you to read the privacy statements of third parties and contact the service providers directly if you have any questions regarding the method of use of your personal data.

Conclusion of Contracts with Natural Persons

We will store the personal data processed for the purposes of conclusion and performance of contracts with natural persons for a period of 10 years from the expiry of the contractual relations. We will process your personal data on the basis of performance of contract which you are a party to as well as in order to take actions on your request before the conclusion of contract. For the performance of certain individual actions, we may request your consent and we may also have an obligation to carry out legal duties, for example, the duties stipulated in the legal acts regulating the payment of taxes.

For the aforementioned purposes, we will manage your personal data submitted directly before the conclusion of contract and during the performance thereof. In case of failure to receive such data, we would not be able to conclude and perform the contract.

Provision of personal data to the recipients of data

Your personal data may be provided to:

• the providers of IT, server, postal, archiving, marketing and accountancy services;
• notaries, bailiffs, lawyers, consultants, auditors, debt recovery companies;
• law-enforcement authorities, courts, other institutions involved in the examination of disputes;
• potential or current assignees of our business or part thereof or their authorised consultants or persons.

What are the principles of personal data protection that we follow?

The below principles are followed when collecting and using personal data submitted by you or received from other sources:

• your personal data are processed lawfully, fairly and in a transparent manner in relation to the data subject (‘lawfulness, fairness and transparency’);
• your personal data is collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes (‘purpose limitation’);
• your personal data is adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘the principle of data minimisation’);
• the processed personal data is adequate, relevant and limited to what is necessary in relation to the purposes for which they are being processed (‘data minimisation’);
• your personal data is kept in a form which permits identification of data subjects for no longer than necessary for the purposes for which the personal data are being processed (‘storage limitation’);
• your personal data is processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures (‘integrity and confidentiality’).

Realisation of the rights of data subjects

Please be informed that you as the data subject have the following rights: a right to get acquainted with your data and the manner they are being processed; a right to request to rectify or, in view of the purposes of personal data processing, supplement incomplete data of a person; a right to request to destroy your data or stop any actions of data processing (except for storage); a right to request the restriction of personal data processing; a right to transfer the data; a right to submit appeal to the State Data Protection Inspectorate; a right to recall the consent and disagree with the processing of personal data.

In order to realise the rights of you as the data subject, it is necessary to establish your identity. In case of failure to establish your identity, we will not be able to make sure, whether a person who submits an application is the one whose personal data is processed, therefore we will not be able to ensure your personal rights.

We may refuse to examine your application for the realisation of rights or we may ask for a respective, if the application is clearly unreasoned or excessive, as well as in other cases established by the laws.

If you wish to enjoy your rights as the data subject or if you have any questions regarding the processing of personal data, please contact by the following contacts: admin@pickastory.eu